Project Management Steps |
|
Procure Project Approval |
Participate in any necessary reviews to obtain approval to move forward with the project plan. All stakeholders and sponsors should sign off on the project plan and schedule before any work is started. If any problems with the overall project plan or schedule are noted, make the necessary adjustments until approval is obtained. Never start a project without full approval. |
|
Monitor Project Progress |
Once the project is underway, continually monitor the progress of the project, making sure that the milestone dates are being met. If potential problems are encountered, analyze the problem, get advice if needed, and then correct the issue. |
|
Resolutions need to be found quickly to avoid compromising the overall project timeline. Communication with the team members and those assigned to individual tasks is critical. |
|
Develop a Reporting Structure |
Decide on a reporting method and stick with it for the duration of the project. The progress of the project should be continually measured against the overall goals and schedule for the project. Keep careful tabs on the progress of each team member, as most times the tasks of one person will depend heavily on the successful and timely completion of prior tasks in the project's timeline. |
| |
It is especially important not to let the schedule slip for tasks that were determined to be on the project's critical path. Implement status meetings, daily or weekly progress reports, or other reporting processes as needed to monitor the progress of the project. |
| |
Special attention should be paid to project milestones, as a failure to achieve a milestone is often an indicator of a serious problem, which should be evaluated and addressed immediately. |
|
Measure Project Results and Progress |
Measure the results against the objectives and evaluate the deliverables that are being developed as the project progresses. If a phased approach is being used, get stakeholder approval and sign-off promptly on each phase before the next phase is started. Pay special attention to any deliverables that could affect the overall project timeline. |
| |
Evaluate the overall success of the project at the end of each phase or significant milestone, and make adjustments if necessary to keep the entire project on track. |
| |
Don't wait until it is too late to deal with problems, and ask for help or advice if needed. Keep careful records and document everything as the project progresses. If adjustments or changes need to be made in the project schedule, everyone on the team needs to be made aware of them. |
|
Project Completion and Sign-off |
As the project nears completion, evaluate the deliverables to make sure they meet the overall goals and objectives of the project. Complete any testing or evaluations that might be required for the project, and address any training needs that might be part of the process. Obtain approval and sign-off from the project stakeholders and sponsors. |
| |
|
Create a project closure report, which documents the entire project and the deliverables that were produced. At this point the project can be formally considered to be complete, and can be handed over to the support team if appropriate. Overall project feedback should be provided to all team members at the conclusion of the project. |
|
|
Why create project documents from scratch
when you can have an entire suite of tried
and tested templates & guides available to
you at the click of a button? |
| |
| |
|
| |
Project Management Templates Package contains
114 templates, guides, plans and forms |
| |
|
| |
|
|
|
|
|
